★★★★★
"Joel from Essence Automations designed an amazing website for our hardware business. He also created a Google Business Profile and optimized it so well, Oloolua Hardware is now ranking number 2 in Ngong."
Gym Manager tracks memberships, renewals and who's actually showing up. Members scan a QR on the way in and see their attendance streak, and you nudge quiet ones back on WhatsApp before they quit. No app for members to download. Built for Nairobi gyms.
Most gyms find out a member has quit on renewal day, weeks after they actually stopped coming. By then it's too late to win them back.
Attendance drops off for weeks before anyone cancels. If you're not watching who stops showing up, you lose them without warning.
Memberships expire and nobody chases them. Every un-renewed member is money that quietly walked out the door.
Who paid, who owes, who's on which plan. Kept in a book or your head, it's impossible to know your real numbers.
Which classes fill up, which trainers bring the money, which plans people actually renew. You're guessing.
Memberships, attendance, classes, trainers and your supplement shop. In one place, on your phone.
Every member's plan and expiry date in one view. Gym Manager sends them a WhatsApp renewal reminder before they lapse, so you stop chasing and stop losing them.
Never miss a renewalMembers scan a QR at your door with their own phone and instantly see their streak and monthly count on screen. Seeing the number grow keeps them coming back.
Members stay hookedMembers earn points for showing up, keeping a streak or bringing a friend, then cash them in for a free session, gym merch or money off renewal. A rewards program built on consistency, not spending.
Reward your regularsWhen a member's attendance starts dropping, they get flagged so you can reach out and win them back before they cancel, not after.
Catch quitters earlyMembers book spin, HIIT, yoga or boxing from their phone. Each class has a capacity, so you never oversell a session or turn people away at the door.
Fill every classSell a block of personal-training sessions and one ticks off automatically each time the member trains. No more arguments about how many are left.
Sell packages, not guessesEvery member saved with their plan, phone number and full history. One tap to WhatsApp a single member or your whole list.
Your member book, safeMessage lapsed members with an offer, or announce a new class or price to everyone at once, at a pace that keeps your number safe.
Bring them backProtein, water, gym tees and shakers tracked like real stock, right alongside memberships. Your gym shop and your gym, one dashboard.
Your gym shop, sortedMembers, classes, trainers and payments stop living in different books and apps. One system, talking to itself.
The member scans on the way in and instantly sees their streak, right there on their phone. It's the same trick that makes fitness apps addictive, nobody wants to break a streak, except there's no app to download. And the same scan tells you who's slowing down.
"Visit 12 this month, 5-day streak." Seeing the number grow is what pulls them back through the door.
The same check-in data flags a member whose visits are dropping, so you win them back before they quit.
Members scan with their own phone and see it right there. Nothing to install, nothing to remember.
What a member sees, the second they scan.
The extras that turn a full gym into a growing one: more members through the door, more reviews on Google, more reasons for members to stay.
Run a "30 visits in 30 days" challenge or a most-consistent leaderboard. Members compete to keep showing up, and every visit is one more reason to renew.
Attendance, gamifiedAfter a member hits a milestone, they're asked for a Google review at the moment they're happiest. Your rating climbs and new members find you on Google Maps.
Get found, get bookedEvery member gets their own referral link. When a friend they send joins, they both get a reward, so your members become your best salespeople.
Grow by word of mouthTravelling or injured? Members pause their membership instead of quitting. A frozen member comes back. A cancelled one is gone for good.
Keep members who'd leaveWhen a regular's membership is about to expire, the reminder plays on their streak: don't lose your 12-day run, renew now. Two reasons to stay, not one.
Renewals that landA book-a-free-session page turns your Instagram followers into trials, and trials into members, with automatic follow-up so no lead goes cold.
Fill the top of the funnelWant this running in your gym? Send me your plans and class timetable, I set the whole thing up.
💬 Set up my gymI do the heavy lifting. You get a working gym you can run from your hand.
Send your member list and your plans. I build your dashboard and print your door check-in QR, usually within the hour. No data entry on your side.
Check members in, take payments by cash or M-Pesa, see who's expiring and who's slipping, all from your phone. Staff logins if you want them.
They scan on the way in and see their streak, book classes, and get renewal nudges on WhatsApp. No app, no login, nothing for them to learn.
I'm Joel. I build practical tools for Nairobi businesses, websites, shop systems, WhatsApp automation, the kind a busy owner actually uses, not enterprise software built for big chains.
Shop Manager already runs real Nairobi shops from a phone. Gym Manager brings that same thinking to gyms: keep members coming back, chase nothing, and run it all from your phone with no app for anyone to download.
Every feature earns its place by solving a real problem a gym owner has, not one a developer imagined.
Not all of them run gyms, but they all trusted us to build and deliver. Same hands building yours.
A lean core that goes live in about an hour, no long setup. Bolt on class booking, PT packages or your shop only if you run them. Pay monthly by M-Pesa, cancel anytime.
Everything most gyms need to keep members coming back.
Know another gym owner? Refer them and you get a free month when they join.
No. A member scans a QR to check in and see their streak, and gets renewal reminders on WhatsApp. Nothing to download, no login, no passwords.
You get one QR poster for your entrance. A member scans it with their own phone on the way in. The first time, they type the mobile number you already have them saved under, no password. After that their phone remembers them, so every visit is one scan and their streak pops up instantly. It logs their visit, shows them their streak and monthly count, and quietly tells you who's slowing down. Members without a smartphone get checked in at your desk.
Gym Manager sends the member a WhatsApp renewal reminder before they lapse, with the exact plan and price, so you're not chasing anyone and fewer members slip away.
Yes. The shop side tracks products like real stock, protein, water, tees, right next to your memberships, so your gym and your gym shop live in one dashboard.
Yes. Send me your member list, your plans and your class timetable and I build the whole thing and print your door QR. Most gyms are live in a day.
Yes. It runs in your browser on any phone or computer, no install. Your members only ever need WhatsApp.
See who's about to quit, keep your regulars coming, and run the whole gym from your phone. Let's set it up.
Built by Essence Automations · rated ★ 5.0 from 17 Google reviews