Know what sold, who owes you, and what's actually making money, even on the days you're not at the shop. Hardware Manager is a web-app till that runs on any phone, laptop or tablet, and keeps your stock, credit and invoices straight.
Ksh 100,000 one-off setup, then Ksh 5,000 a month, and your first three months are free.
Hundreds of items, fundis buying on credit, cheques that bounce, suppliers you owe, and KRA on your neck. A notebook and a good memory only stretch so far.
Fundis and contractors "buy today, pay later." Six months on, nobody's sure who owes what, or how much walked off unpaid.
Cement, nails, pipes, paint. Hundreds of SKUs moving daily. You only find out you're out when a customer asks for it.
Staff cut a price to make a sale and the shop quietly loses money on it. You never see which items are bleeding margin.
A business customer wants a proper tax invoice with your PIN, now. Handwriting it, or worse, promising to "send later."
Sell fast, keep stock honest, and always know who owes you and what you owe. The shop runs tighter, and you keep the margin that used to quietly leak away.
Ring up a sale in seconds. Search by name, pick the quantity, take payment. Change and till are worked out for you.
Cash · Paybill · Cheque · CreditEvery sale drops the count automatically. Set an alert level per item and the shop tells you what's running low.
Never run out quietlySell on credit, log part-payments, see each debtor's running balance. Nothing gets forgotten or "lost."
Know who owes youTrack what you owe each supplier and settle it down over time. Your side of the credit, kept just as tight.
Know what you oweTurn any sale into a proper A4 tax invoice with the customer's M/s and PIN. Print it or save a PDF on the spot.
Ready for the tax fileBuild a quote for a contractor, print it, and turn it into a sale later without keying it all in again.
Win the job firstThe till refuses to sell an item under its buying price, for anyone. Your margin is protected even when you're away.
No accidental lossesClose the day and the shop shows expected cash, M-Pesa and cheques against what's actually in the drawer.
Balance every eveningOwner, admin, cashier and accountant. Everyone sees only what their job needs. The money reports stay yours.
PIN per personDaily takings, profit, best sellers, dead stock. See what's actually making money, not just what's busy.
Decisions, not hunchesPower or network down? Keep selling. It's a web app on any phone, laptop or tablet, and it syncs when you're back.
The counter never stopsGet a push on your phone for the day's summary and low-stock warnings, even when you're not at the shop.
See it from anywhereIt's a web app. Open it in any browser on a phone, laptop or tablet, no special till machine to buy. Add it to the home screen and it opens like a normal app.
Highly flexible. We shape it around how your shop actually runs, and it's not locked to hardware, the same engine can be tailored to fit almost any business.
From your product list to a branded, working system with your team trained, we usually have you live in around three days.
Hardware money comes in four shapes, and every one is handled properly, printed on the receipt, and counted at day's end.
Type what's tendered, the change is worked out, the drawer is tracked.
Your paybill and account number print right on the receipt, so buyers pay correctly.
Recorded against the sale and reconciled with the day's banking.
Booked to the customer's ledger with a running balance you can chase later.
In most hardwares the counter takes the money and a separate store hands over the heavy goods. That gap is where stock quietly walks. Hardware Manager tracks every order from paid to picked up.
Tick "collect from Stores" on the sale and it sits on a pending list until the goods are actually handed over.
Stores has no wifi? The buyer carries a printed slip, big receipt number, items but no prices. The store just matches goods to slip.
Big orders can be picked up bit by bit. Whatever's left stays on the list until it's all gone.
A manager-only check matches the day's released goods against the filed slips, and flags any paid order whose goods never left.
We do the heavy lifting and shape it to your shop. You practise in a safe test mode, then flip the switch and start trading for real.
We bring in your product list (from Zed, a spreadsheet, or your old POS), brand it to your shop, load your paybill and KRA PIN, and shape it around how you work.
The shop starts in test mode. Cashiers ring up pretend sales, learn the flow, and get comfortable, with nothing counted as real.
Flip to live, do one stock take to set real counts, fill in prices, and trade. Your staff each get their own PIN and role.
Hardware Manager runs the counter at a working Nairobi hardware shop, every feature here earned its place solving a real problem on the shop floor. Yours gets set up the same way, branded to your shop.
I've watched hardware owners run the whole shop on trust, memory and a worn notebook. Fundis buy on credit and it's never chased. Cement leaves the store and nobody's sure it was paid for. The stock count is a guess. The systems on offer were built for supermarkets, not for a hardware.
So I built one that was. Working with a real Nairobi hardware, on the shop floor, every feature here earned its place solving a problem an owner actually had that day, not one a developer imagined.
The result is a system a hardware owner can genuinely run and trust, whether they're standing at the counter or away for the week. That's the whole point of it.
No packages, no locked features. Every shop gets the whole thing, set up and branded for you.
Know another hardware owner? Every shop you send our way that signs up takes a whole month off your bill. No limit, refer three, get three months free.
Questions about setup or billing? Just ask on WhatsApp, no pressure.
Any of them. Hardware Manager is a web app, it runs in the browser on a phone, laptop or tablet, so you can sell from a counter laptop and check the shop from your phone at home. Add it to the home screen and it opens like a normal app. No special till machine needed.
Yes, it's highly customizable. We shape it around how your shop actually runs, your categories, units, receipt and invoice layout, roles and prices. It's not locked to hardware either, the same system can be tailored to fit almost any business.
No. It runs on the phone, tablet or laptop you already have, through the browser. A cheap thermal printer for receipts and an A4 printer for invoices are all you'd add, and you may already have them.
You keep selling. It works offline and syncs your sales back up once you're reconnected, so the counter never stops.
Yes. Bringing in your catalogue is part of the setup we do for you, whether you're leaving Zed, another POS, or an Excel sheet.
Only if you let them. Each person gets a role, cashiers sell and add stock, an admin runs the floor, and the profit and money reports stay with you as the owner.
Yes, this is a core part of it. Every credit sale books to that customer's ledger with a running balance, and you record part-payments as they pay down. You always know who owes what.
Yes, that's exactly what the Stores collection feature is for. Pay at the counter, and the buyer carries a printed collection slip to the store, big receipt number, item list, no prices. Goods can be picked up in parts, and a daily manager check flags any paid order whose goods never left. Works even where the store has no wifi.
Yes. Any sale can become a full A4 tax invoice with your shop's KRA PIN and the customer's M/s and PIN, ready to print or save as a PDF.
No. There's one system and one price, and everything is included, POS, stock, credit and supplier ledgers, KRA invoices, quotations, reports, the lot. Ksh 100,000 to set up, then Ksh 5,000 a month.
Not straight away. After the one-off setup, your first three months are free. The Ksh 5,000 monthly only kicks in from the fourth month.
Refer another hardware owner, and when they sign up you get a whole month off your bill. There's no limit, refer three shops and that's three free months.
About three days. We load your products, brand it and shape it to your shop, your team practises in test mode, then you go live, do one stock take, and start trading.
Because you can. Tell us about your shop and we'll set you up, branded to you and shaped to how you work, live in about three days.
