★★★★★
"Joel from Essence Automations designed an amazing website for our hardware business. He also created a Google Business Profile and optimized it so well, Oloolua Hardware is now ranking number 2 in Ngong."
Job Tracker logs every instruction with its reference and deadline, allocates it to the right person, and tracks it from received to delivered on a working-day clock. One board shows your whole firm's workload, colour-coded by what's due. Built for Kenyan valuers, surveyors, law firms and QS firms.
This is the actual system, shown with sample valuation jobs. Your real client work sits behind a login, never on a page like this.
The pipeline board. Every job as a card, colour-coded by its deadline. Drag it to the next stage as the work moves.
Inside a job. Stage, deadline, documents and every note, all on one screen. No hunting through email.
Reports for the partners. On-time rate, turnaround, who's swamped and who's free. The view you need to run the firm.
Banks and clients keep instructing the firms that deliver on time. Run your jobs out of a WhatsApp group and a notebook, and the day you slip is the day they quietly move to someone else.
Instructions sit in email, WhatsApp and a notebook. A job gets forgotten until the client calls to ask where their report is.
Nobody's watching the clock until it's too late. You find out a job is overdue when the bank chases, not before.
One valuer is drowning, another's free, and you can't see it. Work piles up on the wrong desk and nobody notices.
The report's in email, the title's on WhatsApp, the photos are on a phone. Pulling a job together at delivery is a scramble.
Avid Property Limited runs their bank valuation work on Job Tracker, from the instruction landing to the report going out. The same system you'd get, branded to your firm and sitting behind your own login.
Property valuations for banks · Nairobi
🔒 That sign-in screen is all anyone outside the firm ever sees. Client names, references and documents live behind the login and are never public.
Everything a professional firm needs to log, allocate, track and deliver its work. In one place, on any device.
Reference, client, property, purpose and the deadline. Type in what came in and the due date is worked out for you. The job is on the board before you've put the phone down.
Nothing forgottenEvery job counts down in working days, skipping weekends and public holidays. Cards turn amber before they're due and red when they're late, so what needs attention shouts at you.
See late before it's lateAssign a job to a valuer or associate in one tap. They get a WhatsApp and an email the moment it lands, and the partner who allocated it is kept in the loop as it moves.
Right job, right deskReceived, Site Visit, Drafting, Review, Submitted, or whatever your firm actually does. Name your own stages and drag a job to the next one as the work moves.
Fits how you workReports, titles, instruction letters and site photos live on the job they belong to. No more digging through email and WhatsApp at delivery. Everything behind the login, never a public link.
One home for every fileAn in-app bell plus a daily sweep that flags due-soon and overdue jobs on WhatsApp and email, to the person on the job and the partner watching it. To your team, never your clients.
Nothing slips quietlyOn-time rate, average turnaround, overdue aging, workload per person and jobs by client. The numbers a partner needs to run the firm, not just a task list.
Run the firm, not guessPut a fee on each job, record what's been paid, and see at a glance which delivered jobs are still owing and how long they've been outstanding.
Get paid for the workEveryone signs in with their own password. Partners and managers see everything; valuers see the jobs assigned to them. No shared login, no client data on show.
Confidential by defaultSearch by reference, client, property or bank and it's there. Filter to one person, one client, or just what's overdue. The job you need is never buried.
Never lose a file againKeep your banks and instructing parties on file, with every job grouped under each one. See at a glance how much work each client sends you and how you're delivering for them.
Know your best clientsStart with your real workload, not an empty screen. Import your current open jobs from a spreadsheet in one go, or send me the file and I'll load them for you.
Live from day oneInstructions, deadlines, documents and your team stop living in different inboxes and notebooks. One system, talking to itself.
The moment you log an instruction, Job Tracker sets the due date and starts counting. Green while there's time, amber when it's close, red once it's late. You look at the board and you know what's on fire, without reading a single date.
Every card is coloured by its deadline. What needs attention today jumps out; what's fine stays quiet.
Weekends and Kenyan public holidays are skipped, so a five working-day job lands on the right date, not five calendar days later.
A job goes amber two days out, and a daily sweep pings the person on it and the partner watching, so nothing slips unseen.
Every delivered job counts toward a running on-time rate. Proof, in a number, that your firm hits its deadlines.
Five working days for one firm, ten for another. You set the turnaround that matches the promise you make your clients.
What a partner sees, the second the board loads.
Want this running in your firm? Send me your team and how your work flows, I set the whole thing up.
💬 Set up my firmI do the heavy lifting. You get a working system your whole firm can run from day one.
Send me your team, your clients and how your work flows. I build your system with your stages, your deadlines and your branding, and load your current open jobs, usually within a day.
Instructions go in with a reference and a deadline, then out to the right person in a tap. They're notified on WhatsApp, and the board shows the whole firm's workload at a glance.
The clock warns you before a job is late, documents build up on each job, and the partners see the on-time rate. Nothing slips, and the banks keep instructing you.
I'm Joel. I build practical tools for Kenyan businesses, websites, shop systems, WhatsApp automation, the kind a busy team actually uses, not bloated enterprise software you pay for by the seat and never fully switch on.
Job Tracker started with a real valuation firm, Avid Property, who needed to stop losing track of bank instructions and their deadlines. It replaces the pipelines and task-allocation you'd rent from a big CRM, without the per-user cost or the setup no one finishes.
Every feature earns its place by solving a real problem a partner or valuer has, not one a developer imagined.
Not all of them run professional firms, but they all trusted us to build and deliver. Same hands building yours.
One plan with everything in it, priced on the size of your team. No per-feature charges, no setup that drags on for weeks. Pay monthly, cancel anytime.
Everything a professional firm needs to deliver on time.
| Up to 5 team members | Ksh 5,000/mo |
| 6 to 15 team members | Ksh 10,000/mo |
| Over 15 team members | Ksh 15,000/mo |
Know another firm that works to deadlines? Refer them and you get a free month when they join.
Same system underneath, shaped for how that business actually works.
Track sales, stock and customers from your phone. WhatsApp shopfront with M-Pesa.
See Shop Manager → 🏋️ Gym ManagerMemberships, renewals and QR attendance streaks that keep members coming back.
See Gym Manager → 🔩 Hardware ManagerStock, sales and customer accounts for hardware shops and building suppliers.
See Hardware Manager →Run something else? Tell us what you do and we'll build a Manager for it.
💬 Suggest a Manager for my businessAny firm whose work comes in as an instruction and has to go out as a deliverable, on a deadline, done by a named person. Property valuers, land surveyors, law firms, architects, quantity surveyors, engineering consultants. If you get a reference number from a client, allocate the job to someone on your team, and have to deliver it before a due date, Job Tracker is built for exactly that.
You set how many working days each job gets, say 5. The moment you log an instruction, the due date is worked out for you, counting only working days and skipping weekends and Kenyan public holidays. Every job card is then colour-coded off that clock: green while there's time, amber when it's due within two days, red once it's overdue, grey when it's delivered. You see what needs attention without reading a single date.
Yes, completely. There is no public page and no public link anywhere. Every screen sits behind a real login with its own password, and staff only see the jobs assigned to them unless they're a partner or manager. Your client names, instruction references and documents are never exposed, and nothing is searchable on Google. That's the whole point: it holds confidential client work, not products for sale.
No. It opens in a browser on any laptop or phone, nothing to install. Each person signs in with their own email and password. You add your team once, decide who's a partner or manager and who's a valuer or associate, and they're ready to work.
A partner or manager logs the instruction and assigns it to a team member. That person gets a WhatsApp and an email the moment it lands on their plate, so a job never sits unnoticed. The person who allocated it is quietly kept in the loop too: they're notified when the job changes stage or picks up a comment, so you can follow progress without standing over anyone's desk. These messages go to your own staff, never to your clients.
They hang off the job. Upload the valuation report, the title, the instruction letter, site photos, whatever the job needs, and they live right there on that job for anyone allowed to see it. No more hunting through email threads and WhatsApp for the right file. Every document is behind the login, streamed only to people who are signed in, never a public link.
It turns amber before it's late and red the moment it's overdue, right on the board, so it's impossible to miss. A daily check also raises a due-soon and overdue alert so the right person and the partner who allocated it both get nudged. Reports keep a running on-time rate, so you can see whether the firm is holding its deadlines or slipping, per person and per client.
Yes. Reports show your on-time rate, average turnaround time, how many jobs are overdue and how they're aging, workload per person so you can see who's swamped and who's free, and a breakdown of jobs by client. It's the view a partner needs to run the firm, not just a to-do list. Only partners and managers see Reports.
Yes. The pipeline stages are yours to name. A valuer's flow might be Received, Site Visit, Drafting, Review, Submitted, Closed. A law firm's would read completely differently. You set the stages that match how your firm actually works, and the board and reports follow.
Yes. Send me your client list, your team and how your work flows, and I build the whole thing for you, usually within a day. You can bring your current open jobs in from a spreadsheet in one go, so you start with your real workload already on the board, not an empty screen.
Yes. It runs in the browser on any phone, tablet or computer, no install. A valuer can update a job from the field and a partner can check the board from anywhere. Everyone still signs in with their own password.
See every instruction, hit every deadline, and run the whole firm from one board. Let's set it up.
Built by Essence Automations · rated ★ 5.0 from 17 Google reviews